Quick guide to legislation for digital cash register systems

Are you about to implement a digital cash register system in your business? It’s important to stay updated on the applicable legislation to avoid potential issues. This guide provides an overview of the key rules and requirements.

Basic Legal Requirements for Cash Register Systems

In Denmark, the legislation sets specific requirements for digital cash register systems. With a modern cash register system, you can ensure that your business complies with all legal requirements while also gaining an efficient solution for your daily operations.

Registration and Bookkeeping

A digital cash register system must be able to:

• Accurately and chronologically record all transactions
• Store all transaction data for a minimum of 5 years
• Issue receipts with mandatory information
• Ensure traceability in all transactions

Receipt Requirements

All receipts from your cash register system must include:

1. The business name and CVR number
2. Date and time of the purchase
3. Specification of goods or services
4. VAT amount and VAT rate
5. Payment method
6. Unique receipt number

Data Security and GDPR

Security Requirements

Your digital cash register system must:

• Protect personal data according to GDPR regulations
• Have a secure backup of all data
• Implement access control and user rights
• Log all changes in the system

Handling of Customer Data

When handling customer data, you must:

• Obtain consent when collecting personal data
• Ensure the ability for data extraction
• Have procedures for data deletion
• Document your processing of personal data

Special Industry Requirements

Different industries may have specific requirements:

Restaurant and café

• Recording of tips
• Handling of table reservations
• Special alcohol licenses

Retail

• Integration with inventory management
• Handling of returns
• Discount systems

Financial Control and Auditing

To ensure proper financial control, the system must:

1. Generate various financial reports
2. Allow data export to accountants
3. Have traceable cash reconciliation
4. Document all corrections and cancellations

Integration with Other Systems

Your cash register system should be able to integrate with:

• Accounting systems
• Inventory management
• E-commerce platforms
• Payment solutions

Tips for Implementation

To ensure legal implementation:

1. Choose a certified cash register system
2. Train staff in proper usage
3. Establish clear procedures for daily operations
4. Set up backup routines
5. Document all processes

Conclusion

Compliance with the legislation for digital cash register systems is crucial for any business. By choosing a professional solution and following the basic requirements, you can protect your business from potential issues while also acquiring an effective tool for your daily operations.

Stay updated on the legislation, as rules may change, and ensure that your system is always updated with the latest requirements and security measures.